The Data Protection Act 1998

The Data Protection Act 1998 establishes a framework of rights and duties which are designed to safeguard personal data. The Data Protection Act gives individuals the right to know what information is held about them. It provides a framework to ensure that personal information is handled properly.

The Act works in two ways. Firstly, it states that anyone who processes personal information must comply with eight principles, which make sure that personal information is:

  • Fairly and lawfully processed
  • Processed for limited purposes
  • Adequate, relevant and not excessive
  • Accurate and up to date
  • Not kept for longer than is necessary
  • Processed in line with your rights
  • Secure
  • Not transferred to other countries without adequate protection

The second area covered by the Act provides individuals with important rights, including the right to find out what personal information is held on computer and most paper records (called Making a Subject Access Request).

Paul Popham Running Club’ Use and Storage of Data

  • We collect personal data in a variety of ways including:
  • Registration forms for joining the Paul Popham Running Club;
  • Membership forms for becoming an official member of the Paul Popham Running Club;
  • applications for funding;
  • information requested for mailing lists and databases;
  • surveys and research studies.

We have a legal liability to ensure that personal data is processed in accordance with data protection legislation and all personally identifiable information provided to Paul Popham Running Club is processed in accordance with the principles of the Data Protection Act 1998.

We have registered details about our processing of personal data with the Information Commissioner; our Data Protection Registration Number is TBC

Making a subject access request

You can ask for a copy of all the information held about you to which the Act applies.  Should you wish to access your personal information that might be held by Paul Popham Running Club, please write to:

Chair, Paul Popham Running Club, The Den, 64 Walter Road, Swansea SA1 4PT.

The request should include a contact address together with full details of your enquiry, and provide documented evidence of who you are (e.g. a copy of your driving licence, passport or birth certificate).

Paul Popham Running Club may charge a fee for dealing with your request. The maximum fee is £10.  Paul Popham Running Club will respond as quickly as possible to a subject access request, but in any case within 40 calendar days of receiving it.

The Paul Popham Running Club Privacy Policy can be viewed on our website.